Privacy Policy

1. Introduction

 

CMSI is a Christian Mission Organisation that helps God's people engage in God's global mission.

Your privacy is very important to us and we are committed to protecting it.

 

We only collect data from people for specific purposes. Once that purpose has finished, we won’t hold on to the data.

This page tells you how, when and why we collect data from people and what we use it for. Compliance with the current data protection legislation underlies everything we do when it comes to handling your information. For the purposes of this policy, references to 'us', 'we' and 'our' refer to the 'Church Mission Society Ireland', also known as 'CMSI'.

We also have website Terms and Conditions, which you should read as well.

 

2. The Information We Collect

2a) Information we collect when you visit the CMSI website

Every time you visit our website we will collect non-personal data, such as IP addresses (the location of your computer on the internet), pages accessed, and files downloaded. This information enables us to continue improving your experience of our website.

 

No personal data is captured on our website without your permission.

 

We not receive or hold any credit card details used for donations/payments made via this website. All credit card donations made via this website are handled by CAF and iDonate.

2b) Information we collect when you engage with CMSI in other ways

We only capture and store your personal data when you have given us your permission to do so. Some of this information might be given as you communicate directly with us. For example, you might fill in one of our online forms, speak to us at an event or contact us via email or phone.

 

Some of that information you give us might be sensitive data, including but not limited to your religious beliefs, or your physical or mental health.

2c) Information we collect from third parties

We may occasionally collect your information via third parties such as Wufoo (by Survey Monkey), Mailchimp or Zoom to help us manage event bookings, your communication preferences or your resource requests. We only collect this information with your permission. You may want to check the privacy policies of these companies to find out more about how they use your data.

2d) Information we collect from publicly available data

We may collect publicly available data published in the Church Of Ireland Directory or in articles, blogs or newspapers. We may also collect data made public from the Charities Register, the Companies Registry Office or Companies House.

2e) Sensitive Data

If you give us sensitive information about yourself, for example about your religious beliefs or your physical or mental health, please be aware that we may keep this information. When we do so, we will seek your consent. We will only keep this information where it is relevant to your interaction with us and only for as long as it is necessary. We promise to keep it secure.

3. The Legal Basis For Processing Your Data

Under the General Data Protection Regulation, there are a number of legal bases for processing personal data. The most relevant of these for our purposes are:

  • Consent - We seek clear, unambiguous 'opt-in' consent for any communications or information we send you. We provide 'unsubscribe' options with emails and on this website should you choose to withdraw consent.

  • Contract - If you are a CMSI member, volunteer, parish rep, link church leader, church contact, team member or STEP volunteer, you will have agreed to carry out certain activities on behalf of CMSI and our partners. We will process your information in order to help you carry out these activities and to support you in your role. 

  • Legitimate Interest - We will use the information that you have provided to us for our legitimate interest to help us carry out our charitable aims and objectives. This includes sending you general updates, inMission magazine, our Prayer Diary and information relating to our events and resources. We may also contact you about fundraising campaigns or appeals on behalf of our Global Partners, or to provide receipts, reports or thank you messages after you have made a donation to CMSI. We will always seek to balance our legitimate interests with your interests, rights and freedoms.

  • Legal - We will use your information when processing any legally required activities such as Gift Aid returns to HMRC or  We use compliance with a legal obligation as the basis for processing any legally required activities such as Gift Aid returns to HMRC or the Charitable Donation Scheme for the Revenue Commission.

4. What We Do With Your Data

We may use your personal data to:

  • Keep you updated with news and stories about our work and the work of our Global Partners

  • Provide you with the resources or information you have requested

  • Keep you updated with prayer requests

  • Invite you to respond to appeals and opportunities to provide financial support to CMSI and our Global Partners

  • Keep your records accurate and up-to-date

  • Process your donations or support you as you fundraise on our behalf

  • Improve your experience of CMSI (including our events and resources) and the CMSI website

  • Apply for - and participate in - a CMSI Team or mission placement

  • Engage with your church

  • Answer any questions you may have

  • Apply for a job with CMSI

  • Use 3rd parties to provide references qualifications, criminal referencing, checking services, verification of any information you have provided

  • Provide anonymised data to monitor compliance with our equal opportunities policy

 

5. How We Share And Store Your Data

Sharing your data

We do not - and will not - share your data with any other organisations, charities or individuals for their marketing purposes.

We are sometimes required to share your information by law or if a regulatory body, like HMRC or An Garda Síochána, ask us to.

If you are part of a CMSI team or are participating in a mission placement - or if you are a 'Virtual Volunteer' - we may pass on your information to our Global Partners for administration and planning purposes, or to enable internal booking of transport or accommodation. We will only share such information with your consent (which is part of the application and selection process).

 

Storing your data

Any information you provide us with will be held on our Customer Relationship Management (CRM) database, which is hosted securely on the cloud.

 

Certain data will also be stored elsewhere, for example:

  • All financial transactions (donations, payments etc) are processed via SAGE software and the information is stored on CMSI's secure server

  • Any personal data provided while contacting us via our website will be stored on our website - hosted by Wix.

  • Any personal data provided in response to any of our online forms will be handled by Wufoo (by SurveyMonkey) and securely stored on their servers.

  • We use MailChimp for many of our email updates. By providing your email address you are giving us your permission to transfer data to MailChimp and agreeing to your email address being used to communicate the work of CMSI.

  • When you register for one of our online events on Zoom, your name and email address is stored by Zoom on our account. 

  • Occasionally, we will download reports from Wufoo, Mailchimp and Zoom. If we do this, we will store the information on our CRM database. Any documents will be served on CMSI's secure server.

Timescales

We keep your personal information only for as long as we need it for each activity and in accordance with our data retention policy. For example, we will keep records of any financial transactions you enter into with us for a minimum of six years. (This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period.) Gift Aid forms and transactions must be kept for a minimum of 12 years after the Gift Aid is no longer valid.

 

We will continue to review the way we store and use your data. If you have any concerns or questions then please let us know by using the contact details at the bottom of this page.

Security

We are committed keeping your data safe and we take various measures in this regard:

  • The only people who can access personal data are those CMSI staff members or volunteers who can’t do their jobs without it. These people are all trained in data protection. 

  • Paper documents that contain personal data are cleared from worktops and stored securely when not in use.

  • We use encryption on our server and when sharing personal data by email between staff.

6. Cookies

How we use Cookies

We use cookies on our website to see how you interact with it. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

To make the most of our website - and to fully access the site - you should leave cookies turned on.

You can turn off cookies on most browsers. To find out how, use the Help function.

Third Party Cookies

We use Vimeo to embed videos on our website, and they may send you cookies too. We don’t control the setting of these cookies, so check the Vimeo website for more information.

 

CMSI also uses companies like Facebook and Google Analytics, which may use cookies. They may also use tracking pixels, which tell us how effective our adverts are.

 

You can opt out of Google's tracking cookies any time you want.

All information we get through Google's cookies is anonymous, it just helps us understand how people use our website and which pages are more popular. If you don’t want Google to include you in this information, you can install the Google Analytics Opt Out Tool.

 

You can also visit the Digital Advertising Alliance website to personalise your advertising preferences.

7. Your Rights

At any time, you can:

  • Ask us to share what information we have about you. (We will respond within one month).

  • Request that we delete your personal data (eg. If the purpose for which we held the data is no longer valid).

  • Request that we limit how we keep and use your personal data.

  • Object to our reasons for keeping and using your personal data. 

  • Request an electronic copy of the information we have about you so you can send it to another organisation.

 

If you do want to do any of the above, just get in touch and let us know.

8. Help Us Keep Your Data Accurate

Please let us know if you would like to change what we send your or how we contact you. You can use the Contact Preferences form to update us (or to unsubscribe from CMSI communications).

Please also let us know if any of your details change or if you feel we may have some incorrect information about you.